The “Tendering and Awarding of Contracts” section of the contribution agreement outlines all tendering requirements.

For all projects exceeding $30,000, all recipients must conduct a transparent and competitive tendering process.  All project costs (except for engineering fees) must be tendered to be eligible for assistance under the program.  Tender ads must be submitted to the BCF-CC Joint Secretariat at least one week in advance for review and approval.  At a minimum, the project will be advertised in a local paper on at least one occasion.

For projects with total eligible project costs under $30,000, at least 2 quotes must be obtained to ensure a transparent and competitive process is maintained that is consistent with value for money principles.

In the case of local road projects in rural municipalities, applicants must request approval of the Oversight Committee to self-tender.  In this situation, the project must be constructed by the applicant’s staff and must proceed in accordance with the BCF-CC self-tendering policy, a copy of which will be provided upon request. 

Copies of tenders and tender results must be submitted with the recipient’s first request for payment.